Terms & Conditions (2017)

Kansas Gun Drilling (KGD)


The following requirements apply based on the Purchase Order received from KGD


PACKING AND SHIPPING: Supplier must prepare/package product for KGD to prevent shipping damage and deterioration.


SHIPMENT/DELIVERY: Shipments or deliveries, as specified in a KGD Purchase Order, shall be in accordance with the specified quantities and the specified schedules. Supplier is encouraged to notify KGD of any anticipated or actual delay.


KGD FURNISHED MATERIALS: All materials furnished by KGD are to be returned with the product upon completion of the order unless other arrangements have been made.


NON-CONFORMING MATERIAL: For material supplied by KGD, supplier must notify KGD of any nonconforming product and make arrangements for approval if submitting any nonconforming product.


SUBCONTRACTING/APPROVED SUPPLIERS: Any KGD supplier may subcontract work to another supplier provided that KGD is provided with the same rights and protection as stated in the Purchase Order and the KGD Terms and Conditions. Suppliers may only use approved suppliers of KGD and/or its customers.


RIGHT OF ENTRY: Supplier shall allow KGD representatives, KGD customers, statutory and regulatory agencies right of entry into the applicable areas of Supplier’s facilities and the entire supply chain to verify all processes and records.


QUALITY: Supplier shall provide and maintain an inspection system which will assure that all delivered products conform to Purchase Order requirements, whether manufactured or processed by the supplier or a sub-tier supplier. Supplier shall maintain controls and perform all inspections and tests required to substantiate product conformance to Purchase Order requirements. If not specified in the Purchase Order, contact KGD for required revision of drawings, specifications and other requirements. Supplier is required to notify KGD of changes in product and/or process definition to obtain KGD's approval prior to such changes.


INSPECTION AND TEST EQUIPMENT: Supplier shall maintain inspection and test equipment to assure calibration traceable to a known national or international standard. Calibration records must be maintained and made accessible to KGD, if required.


FOREIGN OBJECT DAMAGE: Supplier shall control/prevent foreign object damage or contamination during manufacture, assembly, inspection and/or shipment. The FOD program requirements must be made accessible to KGD upon request.


RECORDS: The Supplier shall maintain records of work performed for KGD. Records shall include the COC provided to KGD as well as records that support the certificate. Records must be available to KGD upon request. Records must be maintained for a minimum of fifteen (15) years. Disposition required is; a) hard copy records - shred, b) electronic/digital files - delete.


CERTIFICATIONS: Supplier must ensure that individual parameters within a given specification have been met. Certifications must reflect that all applicable manufacturing and process specifications called for on the engineering drawing have been met.


FIRST ARTICLE INSPECTION: If required by KGD on the Purchase Order, first article inspections are to be recorded on form AS9102, current revision or on a form compliant with AS9102.


CALIBRATION SERVICES ONLY: Calibration of inspection equipment shall be performed traceable to National Institute of Standards and Technology (NIST) or other national or international standards. Certificates of Calibration shall be provided.


CHANGES: Any change to the requirements as stated on the Purchase Order must be approved by KGD prior to taking action on those proposed changes.


COUNTERFEIT PARTS PROGRAM: Supplier is requested to protect KGD from counterfeit parts from being shipped.


PERSONNEL COMPETENCY: KGD may specify specific qualification for personnel performing


PERSONNEL COMMUNICATION: Supplier is required to communicate with their personnel regarding the following:

  • Their contribution to product or service conformity to requirements
  • Their contribution to product safety
  • The importance of ethical behavior

Questions should be directed to: Loren Bettles, Quality Management Representative, Kansas Gun Drilling, (316) 943-4241